Memberly
Memberships, check-ins, payments and member progress in one place - and every member carries a QR card on their phone.
Gym Membership Management Software for Studios and Clubs
Every member has a profile with their plan, sessions left, payments, measurements and notes. At the front desk you check members in by name or QR code and instantly see whether the membership is valid. Overdue payments stand out, receipts print as PDFs, and members see their card, bookings and progress on their phone.
Price on request
5-7 weeks
What the app does
A full profile for every member
Plan, valid until, sessions left, payments, measurements with a chart, progress photos and trainer notes - all on one screen.
Plans and class packs
Monthly, annual and session packs with price and number of visits. Renew in one click and the new payment is recorded automatically.
Front-desk check-in
Search by name or scan the QR code on the phone. The app tells you right away if the membership is valid and deducts a session from the pack.
Payments and receipts
Paid, open and overdue payments at a glance. Mark a payment as paid and print a PDF receipt with your business details.
Freeze and renew
Freeze a membership during illness or holidays and it extends by those days automatically. The list of memberships about to expire is always at hand.
Member app
Members see their QR card, sessions left, upcoming bookings and their progress on the phone - no app store needed.
Screens in the demo
Open the demo and walk through the screens - sample data, everything is clickable.
What is included
The app on your domain, for desktop, front-desk tablet and phone
Database and backend with accounts for owner, trainers and front desk
Member app with a QR membership card
Storage for progress photos and documents
PDF receipts and confirmations with your logo
Import of existing members from spreadsheets
Hosting setup, daily backups and training
Full source code - the app is yours
Optional extras
Email and SMS reminders before a membership expires
Online card payments and recurring billing (Stripe)
Group class booking with capacity limits
Door access control - turnstile or smart lock
Native mobile app for Android and iOS
Multiple locations with shared memberships
What you get with a fullstack app
Not just screens - the whole system behind them, ready for your team and your customers.
Your app on your domain
Runs in the browser on desktop, tablet and phone. Can be installed on a phone like a native app.
Database and backend
Your data lives in a real database, not spreadsheets. Search, filters and full history.
Files and photos
Site photos, documents and contracts are stored with the client or job - available anywhere.
PDF quotes and documents
Quotes, invoices, reports and confirmations in one click, with your logo.
Accounts and roles
Owner, staff and customers see only what they need. Everyone has their own login.
Notifications
Email (and optional SMS) reminders for appointments, new enquiries and status changes.
Backups and security
HTTPS, daily backups of the database and files, account protection.
You own the code and data
You get the source code and a data export. No lock-in.
Hosting and data storage
An app needs a server, a database and storage for files. I set it up and run it; you pay monthly based on size.
Website
€5 - €15 / month
Hosting and SSL
Domain at registrar price
Contact form and email
App
€20 - €60 / month
Server and database
Up to ~20 GB of files and photos
Daily backups
Email notifications
Larger app
€60 - €150 / month
More users and locations
More file storage
SMS notifications
Monitoring and faster recovery
Maintenance and new features
Maintenance, changes and new features - by agreement: hourly or a monthly plan, whichever suits you.
How an app gets built
1
A call
You tell me how you work today and what slows you down. I show you the closest demo.
2
Plan and fixed price
A list of screens and features, a deadline and a price before work starts.
3
A new version every week
You see progress live and change things while it is built, not at the end.
4
Launch and training
We move your data over, I train the team, the app goes live on your domain.
FAQ
How much does custom gym software cost?
How much does custom gym software cost?
Pricing is on request - send a short description and you get a proposal. The price is fixed before we start, based on your membership types and the features you actually need.
What are the monthly costs?
What are the monthly costs?
Hosting with database, photo storage and backups is €20-60 per month for a typical gym or studio, €60-150 for several locations and large member bases. Changes and new features by agreement.
Who owns the code and the data?
Who owns the code and the data?
You do. Member data sits on a server set up for you, and you receive the source code and a full data export. No monthly per-member fee.
Does it work on phones and offline?
Does it work on phones and offline?
It runs in the browser on desktop, tablet and phone. The QR membership card stays available on the phone without signal, while check-ins and payments need an internet connection.
How long does it take?
How long does it take?
Usually 5-7 weeks. You get a new version on a test address every week, so we adjust along the way instead of at the end.
Can we start small?
Can we start small?
Yes. A common first phase is members, plans, check-in and payments, with the member app and online payments added later.